April 10 - 12, 2018
Orange County Convention Center
Orlando, FL

Exhibitor Resource Center

Welcome to Aviation Week's Exhibitor Resource Center for MRO Americas 2018.

This center is designed to assist you in planning your presence at our event. You will find general information about exhibiting at MRO Americas. Each exhibitor will be contacted with login details to access the online ordering system, program book data entry and all of the necessary exhibitor services. If you have questions, please contact events@aviationweek.com.

EAC & Insurance

Submit your information herehttps://fs2.formsite.com/AW-Events/form58/index.html

For more information/questions:  Anita Joyce Wright, Associate Manager Events

+1-646-392-7864 • anitajoyce.wright@aviationweek.com 

Due March 3, 2017

Submit Booth Plans All island and/or raw-space booths must submit their design to Allison Gold at allison.gold@aviationweek.com

Due February 1, 2017

Freeman Services

The services listed below can all be found by contacting the official show contractor Freeman. To place online orders you will be required to enter your unique Login ID and Password. If this is your first time to use Freeman OnLine, click on the “Login” link to create a new account. To access Freeman OnLine without using the email link, visit www.freemanco.com/store and click on the “Login”. If you need assistance with Freeman OnLine® please call the Customer Support Center at (888) 508-5054 Toll Free US & Canada or +1 (512) 982-4186 Local & International or +1 (817) 607-5000

Local & International.

For best pricing, all
Freeman services should be ordered by
April 3, 2017

Rental Exhibits

TotalFlex

Structural Integrity

Cleaning 

Audio Visual

Furniture

Furnishing Essentials

Accessories

Carpet

Freeman Transportation 

Material Handling

Outbound shipping

Signs & Graphics 

Graphics

Fabric Solutions

Installation and Dismantle

Forklift/Rigging

Hanging Sign Labor

Chain hoist/truss/sign equipment

Electrical & Plumbing — OCCC Exhibitor Services  official contractor must be used

Phone: (407) 685-1507 Fax: (407) 685-9884 Email: Wanda.Thomas@occc.net
Order online: www.occc.net/exhibitor

Due March 31, 2017

Floral — Creative Greeenery of Dallas

Tel: 972-442-5592 Fax: 972-442-2530 • Todd@dallasgreenery.com

Due April 3, 2017

Catering — Centerplate official contractor must be used

Andrew Brailsford, Exhibit Catering Sales Manager, Centerplate at OCCC                                              

andrew.brailsford@centerplate.com • O: 407-685-5866 • M: 407-403-9314 •
F: 407-685-9859     

Due April 3, 2017

Lead Retrieval — Capture Technologies official contractor must be used

U.S.: 800-201-2588 ext. 101; International: 973-968-4170 • support@captureleads.com

Due April 3, 2017

Internet — SMART CITY NETWORKS official contractor must be used

ORDER ONLINE: orders.smartcitynetworks.com/Ordering.aspx; (888) 446-6911 FAX (702) 943-6001 csr@smartcity.com

Due March 18, 2016

International Freight Forwarding —
Elli McKinnon emckinnon@twigroup.com

Laura Kaolkao@twigroup.com

TWI Import Services • 4480 South Pecos Road • Las Vegas, NV 89121

Tel: +1 (702) 691-9000

Please see TWI download for details.

AV — LMG, LLC, P.O. Box 691509, Orlando, FL 32869-1509; (888) 226-3100; Fax (407) 685-9897; Email: exhibits@lmg.net

Due April 3, 2017

Photography — Christie’s Photographic Solutions; 2430 Sand Lake Rd, Orlando, FL 32809 • photos@christiesphotographic.com • Tel: 407-345-1100  Fax: 407-852-0063

To download this information, click HERE for the Exhibitor manual


Accessibility (ADA)

The OCCC is in compliance with the Americans with Disabilities Act (ADA) and continues to search for ways to better accommodate all visitors. Both the West Building and the North/South Building are designed with wheelchair ramps, automatic doors, passenger elevators and handicap-accessible restroom facilities.

Braille

Throughout the facility, meeting room, restroom and elevator signs contain Braille text for our visually impaired guests.

Electric Scooters

Electric scooters are available to OCCC guests while they are on property. FedEx Kinko’s at the OCCC serves as a drop-off and pick-up location for electric scooter rentals. Because these scooters are distributed through a private company and are a high demand service, advance reservations are required. To make a reservation for an electric scooter for use at the OCCC, please contact Scootaround at (888) 441-7575.

When ordering an electric scooter, please specify which trade show or event you will be attending in order to ensure delivery of the scooter to the appropriate concourse.

Please Note: There are three (3) OCCC FedEx Kinko’s building locations:

FedEx Kinko’s in the West Hall C Lobby of the West Building/FedEx Kinko’s in the North Concourse of the North/South Building/FedEx Kinko’s in the South Concourse of the North/South Building

FedEx Kinko’s also provides overnight scooter battery recharge.

Parking

The OCCC has a limited number of parking spaces available for guests with disabilities at various locations for those guests visiting both our West Building and our North/South Building. Please consult with the OCCC Event Management section for further details regarding this subject.

Restrooms

All restroom facilities are accessible for guests with disabilities.

Telephones

The OCCC provides Text Phones (TTY) for guests with speech and hearing disabilities; these phones are located throughout the facility at most of our public telephone locations.

Wheelchairs

The OCCC provides a limited amount of complimentary push-style wheelchairs to its guests on a first-come, first-serve basis. These wheelchairs can be acquired from the Guest Services Desk in the West Hall C Lobby of the West Building. For wheelchair loans in the North/South Building, please call (407) 685-1202 to inquire about designated pick-up locations for your upcoming show. Please Note: A form of identification may be held in exchange for the use of a wheelchair.

Alcohol, Drinks, Cocktail Receptions

Any exhibitor planning a cocktail reception or planning to serve any alcoholic beverages, must abide by Florida Statutes.

Centerplate must supply all consumable food and beverage items. No food and beverage items, including alcohol, can be brought onto the OCCC premises, without the express written approval of Centerplate and the OCCC Event Management section.

Show Management requests that all alcoholic beverages be served after 1:30 pm and must take place in the exhibition hall only. No alcoholic beverages can be removed from the exhibition and all receptions must end by the time the exhibition hall closes for the day. No receptions are permitted after official exhibition hours.

For those exhibits and shows that require alcohol beverage samples as part of their display, a special permit is required from the State of Florida. Alcoholic beverages must be served according to Florida Statute. In addition, age verification must be checked prior to the serving of alcoholic beverages. Please consult Florida Statute 561-569, at the following website address for more information - www.leg.state.fl.us/. For further information on obtaining a Temporary Alcohol Permit, please contact the OCCC Event Management section.

AMC Competition

The 2017 Aerospace Maintenance Competition (AMC) will take place in the MRO Exhibition Hall!

Join the Aerospace Maintenance Competition to watch the industry’s leading certified aircraft maintenance technicians, engineers and students enrolled in either FAA, EASA, CASA or equivalent, plus the country’s Armed Forces compete in over 30 different skills tests.

This year promises to be bigger and better with more teams competing and a larger audience, making this competition a lively battle of the best skilled maintenance professionals in the industry. Compete with current and future maintenance professionals who will test combined abilities against their peers. The AMC’s sole purpose is to raise awareness of the training and skills needed to provide safe and airworthy aircraft worldwide!

Categories include:

• Commercial Aviation

• General Aviation

• MRO/OEM

• School

• Military

• Space

Animal Policies

Animals are not permitted on the premises of the OCCC, except in conjunction with an

approved exhibit, or as service animals for the physically challenged. Animals that are

approved to be on the premises must meet the following confinement guidelines:

1. Animal(s) is to be on a leash at all times, if not confined to a pen.

2. Animal(s) is to be confined within a pen, if not on a leash.

3. Animal(s) must be under constant control at all times.

4. Animal exhibits are not permitted on carpeted OCCC areas.

5. The owner or handler will be fully responsible for their animal(s) at all times.

App

The MRO Americas 2017 event app will be available for download 3-4 weeks prior to the event. To download the app. This mobile app allows you to optimize your engagement with MRO Americas by allowing you to:

• View the event schedule, explore conference sessions, and explore special events.

• Easily find exhibitors, learn about them and locate them onsite.

• Interact with a real-time feed of event activities from exhibitors, attendees and editorial highlights.

• Expand your professional network by connecting with fellow attendees and have fun!

Features of the App:

• Update - a quick way to share photos, comments, and information relating to the MRO Community.

• Activity Feed - the real-time pulse of the event. See what people are saying, view photos from the event, and find trending sessions and topics.

• Agenda - view the full agenda and related information (session time, room number, speaker info, etc)

• Users - see who’s at the event, and connect with them on the app.

Download the app here:

iTunes

Google Play

or connect using HTML5 through your device’s browser.

ATMs & Money Changing Machines

Automatic Teller Machines (ATMs) and Money Changing Machines are located in every lobby of both the North/South Building and the West Building.

Badges

All attendees, exhibitors/sponsors/visitors/speakers/etc. need to be registered as attendees for the event. Exhibitors need to be registered as exhibitors (not visitors) in order to have access to the exhibition hall during setup periods.

Click HERE to register your team. Exhibitors who would like to attend conference sessions may also purchase discounted conference/session badges by choosing either Exhibitor All Access or Exhibitor/Individual Sessions. You will need a promotion code in order to receive your discount, please contact Virginia Gongora to get the code at +1.212.204.4202 or Virginia.gongora@aviationweek.com. Booth personnel is unlimited at the MRO events.

Please refrain from setting meetings and inviting customers to your booth during set-up hours. They will not be permitted in the exhibit hall with visitor badges.

Balloon Policy

The OCCC and Show Management have a Balloon Policy in place that prohibits the use of helium filled balloons, either for displays, exhibits or general public access, in both the West Building and the North/South Building.

Booth Equipment

Each 10’ x 10’ booth will be set with 8’ high BLACK / RED back drape and 3’ high BLACK side dividers.

Booths 300 sqft or less will receive a 7” x 44” one-line identification sign.

Booths larger than 300 sqft may receive a 7” x 44” one-line identification sign upon request.

Please Note: Masking Drape is required for all unfinished booths; payment is the responsibility of the Exhibiting Company. Please see the Furnishings Brochure and Order Form for more information.

Booth Plan Submission/Approvals

All island and/or raw-space booths must submit their design to Allison Gold at allison.gold@aviationweek.com and Heather Chapman at Heather.Chapman@freemanco.com. The deadline for stand design submissions is February 1, 2017.

Please include risk assessments and engineering drawings showing all materials and elevations.

Carpet

EXHIBIT HALL CARPET

The exhibit hall is not carpeted; however, all booths must have carpet or management approved flooring. Rental Carpet is available through Freeman. Please see the Carpet Brochure and Order Form for more information. The aisles will be carpeted in RED PEPPER.

Freeman offers many flooring options:

• Colorfast carpet technology guarantees a uniform and professional look throughoutthe life of your exhibit

• Diverse customization options guarantee the fulfillment of your brand standards

• All carpet and padding is manufactured with recycled material

• Rental prices are all-inclusive so there are never hidden charges for material handling or pickup

Click HERE for the Carpet catalog

Booth Guidelines

DISCOUNT PRICE DEADLINE DATE: April 3, 2017

Order early to take advantage of advance order discount rates, place your order by April 03, 2017.

Children

Due to the business nature of this event, children under 16 are not permitted into the Exhibition Hall or the Conference during installation, official show days and teardown. Children ages 16 and older will be admitted to the Exhibition Hall during official hours, provided that they are registered, pay appropriate fees and with the understanding that they are the sole responsibility of an accompanying adult.

Cleaning – Booth

Cleaning of your booth can be ordered from Freeman

• 100 sq. ft. minimum.

• Prices are based on total square footage of booth regardless of area to be cleaned.

• Freeman’s exclusive cleaning contract for this show will not permit other service contractors, including exhibitor appointed contractors to provide this service.

Click HERE to order cleaning

Conference Proceedings

A notification via e-mail from Aviation Week to conference attendees only (if you purchased individual sessions, you do not qualify to receive the conference proceedings) will be sent when these proceedings are available, usually 1-2 weeks after the event.

If you have not received the link, please contact events@aviationweek.com.

Contractor (Exhibitor Appointed Contractor) Forms

If an exhibitor plans to use a firm other than the “Official Show Vendor”, please fill out the Aviation Week Exhibitor Appointed Contractor form (EAC).

This form must be completed and returned to Aviation Week no later than four (4) weeks prior to the event.

INSURANCE: All exhibitors must have adequate insurance to exhibit. Each company is responsible for obtaining their own insurance. Please submit a copy of your insurance certificate here.

Cooking Information

A Cooking/Open Flame Agreement form must be obtained prior to any on-site cooking, and/or food warming activities on the premises. Cooking/Open Flame Agreement forms can be obtained via the OCCC Exhibitor Services division, which are then submitted for review and approval by the Orange County Fire Marshal’s office.

Any exhibitor interested in cooking inside their booth must get permission from show management in advance, and adhere to all of the OCCC guidelines. Please contact Allison Gold (Allison.gold@aviationweek.com, +1.646.233.4425) for more information.

Centerplate is the exclusive food and beverage provider for the OCCC, supplying Catering and Concession services in both the West Building and the North/South Building.

Please Note: Centerplate must supply all consumable food and beverage items. No food and beverage items, including alcohol, can be brought onto the OCCC premises, without the express written approval of Centerplate and the OCCC Event Management section.

Custom Exhibits

If you need assistance creating a custom exhibit, please contact Freeman.

Freeman Offers:

• Cost-effective, innovative, turnkey exhibit solutions

• Rental or purchase

• Award winning exhibit design

• Complete installation and dismantle services included

• Single point of contact from beginning to end

Click HERE for information about custom exhibits.

Display Rules and Guidelines

All exhibits must comply with the standard (IAEE) Guidelines for Display Rules & Regulations. Please refer to the Display Rules & Regulations if you are not familiar with them.

Download the IAEE Guidelines.

Download the Aviation Week Guidelines

Linear (in-line) Booth

• Arranged in a straight line

• Has neighbors on either side

• One side exposed to aisle

• Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring
exhibitors.

• Maximum back wall height is 8 feet (2.44 m)

• Maximum height only allowed in rear half of booth.

• Remaining part of booth has a 4 foot height restriction forward to aisle.

Island Booths

• Any size booth exposed to aisles on all four sides

• Hanging Signs permitted

• The entire cubic content of the space may be used up to the maximum allowable height, which is 16ft (4.88m) (20ft (6.1m) with Show Management’s approval) including signage

Towers

• free-standing exhibit component separate from the main exhibit fixture

• height restriction is the same as applies to the exhibit space configuration

Multi-story Exhibits

• Display fixture includes two or more levels

• Multi-story Exhibit requires prior approval by the exhibit facility, and/or relevant local government agency and show management and will have additional fees applied.

All island and/or raw-space booths must submit their design to Allison Gold at allison.gold@aviationweek.com. The deadline for stand design submissions is February 1, 2017.

Drilling

Drilling into the OCCC’s walls, floors and ceilings is strictly prohibited.

Electric

Electricity is not included with your booth package. You can order standard 120V electricity directly from the Orange County Convention Center.

Exhibitors need to provide their own UL-Certified plug(s) for connecting equipment to the OCCC’s electrical receptacle. If an exhibitor’s electrical plug does not match the OCCC’s electrical receptacle, the exhibitor will need a UL-Certified Connection Plug to connect to the OCCC’s receptacle. If an exhibitor does not provide their own UL-Certified Connection Plug, the exhibitor must rent a UL-Certified Connection Plug from the OCCC for an additional charge. Exhibitors are responsible for leaving all rented UL-Certified Connection Plugs in their booth at the close of the event. All missing plugs will result in a $150 charge. Below is a description of the type of electrical receptacles the OCCC’s supplies based on amperage.

• On-site orders are subject to a 50% price increase over base rates.

• Payment in full and a scaled diagram indicating the number and location of outlets, including the booth’s dimensions and neighboring booth/aisle numbers MUST be included before services are provided. Rates are based on when payment is received by OCCC. Orders without payment will NOT be processed and service will be withheld.

• OCCC electricians will not branch power and are not responsible for power distribution installed by others. Exhibitors and/or EACs are permitted to branch power in the booth.

• Modifications or additions to incentive rate orders received after the incentive deadline are subject to base or onsite rates.

• Refunds for issues or unused services will not be considered unless filed by the exhibitor before the close of show at the OCCC Service Desk.

Click HERE for the electrical order form.

Empty Containers

Please see more information under Material Handling.

• Pick up “Empty Labels” at the Service Center. Place a label on each container. Labeled containers will be picked up periodically and stored in non-accessible storage during the show.

• At the close of the show‚ the empty containers will be returned to the booth in random order. Depending on the size of the show‚ this process may take several hours.

Event Attire

Business smart attire is appropriate throughout the exhibition, conference and all related events. Be sure to pack a light sweater or jacket for the evening. (No jeans or sneakers during official show events or show hours)

Event Logos

Download files containing the official event logos for use in promotional materials HERE.

Exhibitor Appointed Contractors

An Exhibitor Appointed Contractor (EAC) is any company other than Aviation Week’s official service contractors. Exhibitors are responsible for informing all appointed contractors of the rules, requirements and regulations and for ensuring their compliance. Any and all outside vendors must fulfill the following requirements.

Any exhibitor must insure that non-official vendors hired to perform any of the following services at Aviation Week’s event must comply with the rules, requirements and regulations.

Audio Visual

Carpet Rental / Flooring

Computer Rentals

Exhibit Rental/Booth Rental

Exhibitor Marketing

Floral

Furniture

Installation & Dismantling / Display Labor / Supervision

Personnel / Temporary Help / Models

Photography / Video / Film

Security / Guard Service

Transportation / Freight Carrier

Note: for electrical, plumbing, internet, telephone, cleaning, drayage, rigging – the exhibitor and/or EAC must utilize the official vendor designated by Aviation Week.

Exhibitor Resource Center

The Exhibitor Resource Center is available to help guide you through the process of exhibiting at an MRO show. The ERC can be found HERE.

You will find all of the necessary forms and general information to complete your exhibition experience. If you cannot find information in the ERC, please contact:

Allison Gold

Senior Manager, Events

+1-646-233-4425

allison.gold@aviationweek.com

or

Anita Joyce Wright

Associate Manager Events

+1-646-392-7864

anitajoyce.wright@aviationweek.com

FedEx Office and Print Center

Volume Copies/ Bindery & Meeting Materials Black & White or Color copies on a host of different papers. A variety of binding options, collating, trimming, hole punching and laminating complete the project to your exact specifications. High-speed technology meets your

Mailing Service Complete mailing services available to expedite your shipping needs. For your convenience, Ground and Overnight services available. Ship directly to our us, we’ll hold and have your packages available for you when you arrive.

Office Equipment Rentals Full Size Copier, Desktop Printer, Fax and Shredder rentals available. 2 days notice required. Please call for a quote.

Last Minute Office Supplies Did you forget your stapler? Are you out of tape? We stock those little things you need to run your booth smoothly.

Computer Workstation Rentals We offer workstations for rent by the hour with printers, and high-speed internet access to check your email, do web research or download data from ftp sites. FedEx Office

Scooter and Wheelchair Rental Call Scootaround toll-free at: 1-888-441-7575 www.scootaround.com Rentals available for pickup at FedEx Office locations. FedEx Office and Print Center:

Open 7 days a week 8am-5pm l 9800 International Drive Orlando, FL 32819 Phone: 407-363-2831 l Fax: 407-363-4731 l Email: usa3996@fedex.com l www.fedex.com

Food and Beverage/Catering

Centerplate – Catering, Restaurant & Specialty Services for Show Managers

Centerplate is the exclusive food and beverage provider for the OCCC, supplying

Catering and Concession services in both the West Building and the North/South Building.

Please Note: Centerplate must supply all consumable food and beverage items. No food and beverage items, including alcohol, can be brought onto the OCCC premises, without the express written approval of Centerplate and the OCCC Event Management section.

For those exhibits and shows that require alcohol beverage samples as part of their display, a special permit is required from the State of Florida. Alcoholic beverages must be served according to Florida Statute. In addition, age verification must be checked prior to the serving of alcoholic beverages. Please consult Florida Statute 561-569, at the following website address for more information - www.leg.state.fl.us/. For further information on obtaining a Temporary Alcohol Permit, please contact the OCCC Event Management section.

Exhibitors may distribute food/beverage samples as an approved exhibit in an exhibit hall, if the exhibiting company is the legal manufacturer and/or distributor of the product being sampled. All other food/beverage samples must be purchased through Centerplate, the exclusive provider of the OCCC.

Please download the exhibitor catering flyer HERE.

Contact Centerplate:

Andrew Brailsford

Exhibit Catering Sales Manager

Centerplate at OCCC

andrew.brailsford@centerplate.com

O: 407-685-5866

M: 407-403-9314

F: 407-685-9859

Forklifts

• Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site. We recommend that you order in advance to avoid additional charges at show site. Refer to the Order Form for

• available equipment.

• Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center.

• Start time is guaranteed only when equipment is requested for the start of the working day.

Freeman Online

FreemanOnline® provides you with all the right tools to ensure a seamless execution at show site, from move-in to move-out. With an enhanced FreemanOnline, we are making it easier than ever for you to get what you want to have a great event.

You can download and use the FreemanOnline Mobile App from the Apple or Android store, or by visiting this link: folmobile.freemanco.com. A mobile web version of the FreemanOnline Mobile App is available to extend mobile use for those users that do not have an Apple or Android device or who do not want to download the app.

FREEMAN ONLINE®

Take advantage of discount pricing by ordering online at www.freemanco.com/store by April 03, 2017. Using the enhanced Freeman Online, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you’ve come to expect - before, during and after your show. Additionally, you can now access Freeman Online from any device - desktop, laptop, tablet or via our new FreemanOnline Mobile App.

To place online orders you will be required to enter your unique Username and Password. If this is your first time to use Freeman Online, click on the “Create an Account” link. To access Freeman Online without using the email link, visit www.freemanco.com/store. You can also download and use the FreemanOnline Mobile App from the Apple or Android store, or here: folmobile.freemanco.com. A mobile web version is available to extend mobile use for those users that do not have an Apple or Android devices or who do not want to download the app.

If you need assistance with Freeman Online please call our Customer Support Center at (888) 508-5054 Toll Free US & Canada or +1 (512) 982-4186 or +1 (817) 607-5000 Local & International.

Freight/Shipping/Transportation

Without careful planning, shipping everything from brochures to booths can be a difficult and costly process.

Here are some tips and tricks to help guide you through. But, the most important takeaway here is START PLANNING EARLY. Take advantage of early bird discounts and alleviate stress by reaching out early to find the best solution for you!

As the official service contractor, Freeman is the exclusive provider of freight services. This includes:

• Material handling includes unloading your exhibit material

• Storing up to 30 days in advance at the warehouse

• Delivering to the booth

• Handling empty containers to and from storage

• Removing material from the booth for outbound carriers

There are fees for material handling. Charges are based on the weight of your shipment. Please refer to the material handling form for more information about your shipment.

Warehouse Shipping

• Freight will be accepted beginning 30 days prior to move-in (beginning, Friday, March 24, 2017)

• Freight must arrive by the deadline (Fees will be applied after April 17, 2017)

• Shipments can be received Monday-Friday

• Crates, cartons, skids, trunks/cases and carpets can be accepted at the warehouse

• Loose or pad-wrapped material must be sent directly to show site

• All shipments must have a bill of lading or delivery slip indicating the number of pieces, type of merchandise and weight

• Freight will be delivered to the booth prior to exhibitor set-up

• All freight should be labeled with exhibiting company name‚ the booth number and the name of the event.

Show Site Shipping

• Freight will be accepted only during exhibitor move-in.

• All shipments must have a bill of lading or delivery slip indicating the number of pieces, type of merchandise and weight

• All freight should be labeled with exhibiting company name‚ the booth number and the name of the event.

Freeman Transportation:

For more information regarding our services, rates, shipment deadlines, documentation requirements, ordering and the terms and conditions of our service offerings, please visit www.freemanco.com

Continental U.S. Exhibitors: Contact our exhibit transportation experts at 800.995.3579 or via email at exhibit.transportation@freemanco.com

International Exhibitors: Contact our exhibit transportation experts at +1.817.607.5183 or via email at international.freight@freemanco.com

Empty Containers

• Pick up “Empty Labels” at the Service Center. Place a label on each container. Labeled containers will be picked up periodically and stored in non-accessible storage during the show.

• At the close of the show‚ the empty containers will be returned to the booth in random order. Depending on the size of the show‚ this process may take several hours.

Return Shipping

• Each shipment must have a completed Material Handling Agreement in order to ship materials from the show. All pieces must be labeled individually.

• To save time‚ complete and submit the Outbound Shipping Form in advance‚ or you may contact the Service Center at show site for your shipping documents.

• The Material Handling Agreement and labels will be processed and available prior to show closing.

• After materials are packed‚ labeled‚ and ready to be shipped‚ the completed Material Handling Agreement must be turned in at the Service Center.

• Call your designated carrier with pick-up information. Please refer to Quick Facts for specific dates and times. In the event your selected carrier fails to show on final move-out day‚ your shipment will either be rerouted on Freeman’s carrier choice or delivered back to the warehouse at the exhibitor’s expense.

• For your convenience‚ show recommended carriers will be on site to handle outbound transportation.

Furniture Rental

Freeman sets the stage for success with temporary furnishings that make lasting impressions. With high-quality furniture in shapes and styles that suit your budget and design needs, Freeman always provides an ideal solution for your exhibit.

• Sleek and professional furniture products transform your exhibit into a destination

• Extensive selection of seating, surfaces, and display fixtures provides a completely custom and comprehensive approach to your brand experience

• No assembly required: Hassle-free shipment, setup, and tear down allow your exhibitors to focus on what matters: new business

• Prices are all-inclusive and cover delivery, installation and material handling with no hidden fees

Click HERE to view the furniture Catalog

Discount Price Deadline: April 3, 2017

Hanging Signs/Graphics*

Hanging Signs and Graphics are allowed in Island booths only

16-20’ -- Maximum height is 20’ (with Show Management’s permission) at the top of the sign

All island and/or raw-space booths must submit their design to Allison Gold at allison.gold@aviationweek.com and Heather Chapman at Heather.Chapman@freemanco.com. The deadline for stand design submissions is February 1, 2017.

OCCC is the exclusive rigging provider for all hanging signs. Click HERE to order rigging.

Hospitality Partners

Orlando is one of the world’s finest entertainment destinations. World famous theme parks, attractions, fine dining, shopping, art, entertainment, golf, sports, recreation and any kind of activity you can imagine is available in Orlando and the surrounding communities. Aviation Week has worked with Visit Orlando to create a portal for you help plan your visit beyond MRO Americas 2017. Take advantage of discount attraction tickets and use your MRO attendee badge to save at local restaurants!

Click HERE to learn more.

Host a Reception -- Gold Key Partner Services

The OCCC’s Gold Key partners bring to show management and exhibitors a unique and innovative

opportunity for offsite meetings and entertainment while in Central Florida. These Gold Key

partners occupy onsite offices, provide show managers and exhibitors a personal representative

to assist with customizing an offsite networking event at one of their unique venues and serve as

an extension of the OCCC Sales Team. The following is a listing of the OCCC’s Gold Key partners:

1. SeaWorld® Orlando —Less than two miles from the OCCC in the Convention Center District, SeaWorld® Orlando offers unexpected encounters and unbelievable offsite group events at its theme park properties: SeaWorld®, Discovery Cove® and Aquatica, SeaWorld’s Waterpark™.

2. Universal Orlando® Resort — “Think outside the ballroom” at Universal Orlando® Resort with two amazing theme parks, four incredible onsite hotels and a nighttime entertainment complex—all just minutes from the OCCC campus.

IAEE Rules and Regulations

All exhibits must comply with the standard (IAEE) Guidelines for Display Rules & Regulations.

Please refer to the Display Rules & Regulations if you are not familiar with them.

All island and/or raw-space booths must submit their designs to: Allison Gold at allison.gold@aviationweek.com, Casey Rademacher at Casey.Rademacher@freemanco.com, and Heather Chapman at Heather.Chapman@freemanco.com. The deadline for stand design submissions is February 1, 2017.

Click HERE for the complete IAEE Guidelines.

Click Here for MRO Americas 2017 quick reference.

Insurance

All EACs and exhibitors must agree to obtain and maintain during the term of this Agreement a policy of comprehensive general liability insurance which consists of a minimum of $1,000,000 of general liability insurance for the days of the event and name Aviation Week, the Venue and the Official Contractor of record as Additional Insured. This information can be found on the back of the contract in the insurance section.

An exhibitor signs an exhibitor contract and agrees to not only carry the exhibitor insurance required but also to hold the event producer harmless. The required insurance is to protect both the exhibitor and the event producer for claims that arise due to the exhibitors’ actions or products. The exhibitor is responsible for this actions and products whether or not they purchase exhibitor insurance.

Exhibitors should be responsible for their actions. As a result, exhibitors are required to provide a certificate of insurance to the event producer to verify they have the required insurance. This is or may be called trade show exhibitor insurance, vendor insurance, exhibitor insurance, exhibitor liability insurance, general liability insurance or a certificate of insurance.

Please complete your COI four (4) weeks prior to the event. If you have questions, please contact Joyce Wright, anitajoyce.wright@aviationweek.com.

Click Here to submit your certificate of Insurance

Internet for Exhibitors

SmartCity Services

The Orange County Convention Center is home to one of the largest wireless networks in the industry, built to support thousands of simultaneous users while offering reliable and cost effective solutions to clients and exhibitors. Here are just a few ways that wireless can be utilized to help keep you connected while in Orlando!

Exhibitor Wireless

A daily 802.11 a/b/g wireless product is available within the exhibit halls of the Orange County Convention Center. This service offers up to 512 Kpbs of convenient wireless access. This service is designed to deliver wireless service capable of supporting presentations and other business class applications required by exhibitors to support their booth requirements. **Note: Wireless users within the exhibit halls are advised to utilize 802.11a to address any wireless noise that may occur on channels 802.11b/g. Wireless service can be degraded as a result of a large number of people in a specific area, other wireless devices such as cell phones, as well as, structures erected for display. Using 802.11a will help to reduce the effect this has on their service and ensure they can stay connected throughout the duration of the event. For more information about this product and other wired solutions that are available, please contact us directly at (407) 685-2000.**

Smart City is the exclusive provider of all voice, wired and wireless data services. Wireless devices not authorized by Smart City are strictly prohibited.

Click HERE to download the form.

Click HERE to order online.

Labor Information

Union Labor may be required for your exhibit installation and dismantle. Please carefully read the UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman labor will need to pick up and release their labor at the Service Desk. Refer to the order form under Display Labor for Straight time and Overtime hours.

Line of Site Rules

All inline exhibitors must adhere to the “Line of Site” rules. Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8ft (2.44m) is allowed only in the rear half of the booth space, with a 4ft (1.22m) height restriction imposed on all materials in the remaining space forward to the aisle.

Marketing Opportunities

Maximize your investment – promote your presence at the event to help make sure the right people stop by your booth!

We are eager to provide you with resources to make it quick and easy to get the word out. For example:

• Join our social media groups- Facebook, Twitter and LinkedIn. Tweet about your presence at the event and join discussions on LinkedIn. Be sure to tag @AvWeekEvents and use the #MROAM hashtag.

• “Elevator pitch” about the event that you can use in email correspondence or for posting on sites like Facebook or LinkedIn.

• Promotional flyers and brochures in electronic format (PDF) featuring discounted offers that you can distribute amongst your colleagues, clients, and prospects.

• Press release templates that you can customize to your needs.

• Invitations in HTML (email) format that your marketing team can deploy to your database or that you can attach in an email.

• Printed brochures or flyers that we can ship to your office for you to distribute.

• Have a database or group of names but no time to do any of this? No problem! Send us your lists and we will reach out to them and invite them to attend on your behalf!

• In addition, we will gladly work with your marketing department to accommodate any special requests.

If you’re interested in any of these opportunities, or for any other marketing related queries contact Jennifer Roberts at +1-646-395-3812 or jennifer.roberts@aviationweek.com

Create Buzz on Social Media

Take a moment to join Aviation Week’s social media channels listed below and help us spread the buzz!

The event’s official Twitter hashtag is “#MROAM”. If you or your colleagues plan on tweeting, be sure to follow us at @avweekevents and @aviationweek

Onsite Added Value Opportunities

Gain additional visibility and stand apart from your competition. Opportunities range from sponsorships of cocktail receptions, coffee breaks, lunches, breakfasts, cyber cafes, and self-serve kiosks to attendee bags, notebooks, lanyards, pens, and meter board advertisements.

Europe/Russia/CIS/Africa/Middle East

Mike Elmes

P: +44 (0)1206 321639

Fax: +44 (0)1206 321259

E: mike.elmes@aerospacemedia.co.uk

All Americas/Canada

Beth Eddy/Mimi Smith

P: +1.561.279.4646

Fax: +1.561.279.4699

E: betheddy@aviationexhibits.com

E: mimismith@aviationexhibits.com

Asia-Pacific

Margaret Chong

P: +65 9736 1722

E: Margaret@accessgroup.aero

Advertising — The Aviation Week Network

AviationWeek.com is the leading website for aerospace and defense professionals with over 2 million page views per month. The site is a hub for executives, managers, government and military officials, engineers, and other aviation professionals worldwide. Aviation Week & Space Technology delivers global intelligence that is unrivaled in A&D journalism. For almost 100 years, AW&ST has expertly provided first-to-market global content, delivering more forward-looking insight and in-depth analysis that shapes the agenda for today’s industry.

Carry your message to the MRO community 365 days a year. Take a look at our end to end solutions or give us a call for a customized package!

Contact Iain Blackhall

Managing Director, Europe

+44 (0) 207 176 6231

iain.blackhall@aviationweek.com

Beth Wagner

Managing Director, Americas,

Penton Aviation Week Network

Tel. +1 703-997-0261

Beth.wagner@penton.com

List Rentals (snail mail and email)

Target leading decision makers and top-level executives in the aviation, aerospace, and defense industries who are constantly striving to help their organizations gain a competitive edge, provide better service at lower costs, and expand their market share.

Find out more by contacting Zach Sherman at zach.sherman@penton.com.

Marshalling Yard

Marshalling Yard Hours: Exhibitor Move-In and Move-Out

between the hours of 6:00 AM - 2:30 PM

Directions to the Freeman’s Marshalling Yard and Warehouse

From Interstate 95

Exit onto Interstate 4, westbound. Take exit # 72, State Road 528, the Beeline Expressway, eastbound. Take exit # 4, Consulate Drive and turn right at the bottom of the ramp. At the traffic light turn right. This is Orange Blossom Trail, southbound. Turn left at the first traffic light, Taft-Vineland Road. Go over the bridge and turn right on the first street on the right, General Drive. The Marshalling Yard is the second driveway on the right.

From the Florida Turnpike

Exit off of the turnpike at exit # 254, Orange Blossom Trail / State Road 441, 17-92. Exit using the south ramp. You will now be on Orange Blossom Trail / State Road 441, 17-92 southbound. Go to the second traffic light and turn left onto Taft-Vineland Road. Go over the bridge and turn right on the first street on the right, General Drive. The Marshalling Yard is the second driveway on the right.

From Tampa

Exit off of Interstate 4 at exit # 72, State Road 528, the Beeline Expressway, eastbound. Take exit # 4, Consulate Drive and turn right at the bottom of the ramp. At the traffic light turn right. This is Orange Blossom Trail, southbound. Turn left at the first traffic light, Taft-Vineland Road. Go over the bridge and turn right on the first street on the right, General Drive. The Marshalling Yard is the second driveway on the right.

Freeman Advance Warehouse / Show Site Marshalling Yard Address

10088 General Drive

Orlando, FL 32824

Please Note: Times will vary on the Show Open and Show Close days.

Please see the Quick Facts for specific show Move-In and Move-out dates

and Driver Check-In Deadlines.

All Drivers need certified weight tickets and bill of lading to check - in at the marshalling yard or advance warehouse.

Certified weight tickets can be obtained at:

Acme Truck Stop

9565 S. Orange Blossom Trail

Orlando, FL 32837

(407) 240-4669

Truck Stop Hours of Operation:

Monday - Friday - 6:00 AM - 11:00 PM

Saturday - Sunday - 8:00 AM - 11:00 PM

Material Handling

As the official service contractor, Freeman is the exclusive provider of freight services. This includes:

• Material handling includes unloading your exhibit material

• Storing up to 30 days in advance at the warehouse

• Delivering to the booth

• Handling empty containers to and from storage

• Removing material from the booth for outbound carriers

There are fees for material handling. Charges are based on the weight of your shipment. Please refer to the material handling form for more information about your shipment.

CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required.

SPECIAL HANDLING: Material delivered by a carrier in such a manner that it requires additional handling, such as ground unloading, stacked or constricted space unloading, designated piece unloading, shipment integrity, alternate delivery location, loads mixed with pad wrapped material, no documentation, and shipments that require additional time, equipment or labor to unload. Federal Express, UPS & DHL are included in this category due to their delivery procedures.

UNCRATED: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting points

Carpet and/or pad only: Shipments that consist of loose carpet and or padding

Empty Containers

• Pick up “Empty Labels” at the Service Center. Place a label on each container. Labeled containers will be picked up periodically and stored in non-accessible storage during the show.

• At the close of the show‚ the empty containers will be returned to the booth in random order. Depending on the size of the show‚ this process may take several hours.

Download the Material Handling Form HERE

Medical Emergencies

Should a medical emergency arise, please call 9-1-1.

Non-Medical Emergencies

For all non-medical emergencies, please call OCCC Building Security.

North/South Building:

#5-7119 on an internal house phone

407-685-7119 from an outside line

Meetings on Show Floor Policy

Show Management requests that customer meetings not take place during show hours outside of the Exhibition Hall. Meeting rooms may be available on premises. Please contact your sales rep for more information. See contact page for information.

Please refrain from setting meetings and inviting customers to your booth during set-up hours.

Meeting Room Rental

Meeting room space may be available for rental in or near the exhibition hall. Please contact your sales rep (please see contacts page) for information.

Move-In for Exhibitors

For more information and helpful hints on pre-show procedures and move-in, please go to

www.freemanco.com/preshowFAQ

Sunday, April 23, 2017

Exhibitor Move-In 8:00 AM - 8:00 PM

Monday, April 24, 2017

Registration Hours 8:00 am - 5:30 pm

Exhibitor Move-In 8:00 AM - 7:00 PM

Tuesday, April 25, 2017

Registration Hours 8:00 am - 5:30 pm

Tradeshow Hours 1:00 pm - 5:30 pm

Exhibitor Move-In 8:00 AM - 12:00 PM

Move-Out and Dismantle for Exhibitors

All exhibitor materials must be removed from the exhibit facility by Friday, April 28, 2017 at 1:00 PM.

To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Friday, April 28, 2017 at 9:00 AM.

POST SHOW PAPERWORK AND LABELS

Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

Click Here to download the Outbound Shipping Form.

We will begin returning empty containers once aisle carpet is removed.

Thursday, April 27, 2017

Tradeshow Hours 9:30 AM - 2:30 PM

Registration Hours 8:00 AM – 2:30 PM

Exhibitor Move Out 2:30 PM – 10:00 PM

Friday, April 28, 2017

Exhibitor Move Out 7:00 AM - 1:00 PM

Open Flame, Pyrotechnics and Special Effects, Etc.

Special permits or notices are required for event activities and exhibits that involve cooking, pyrotechnics, tents, multi-level or covered exhibits, and/or potentially hazardous situations. Appropriate permit applications or notices for the following activities must be made to Show Management and the Office of the Fire Marshal, at least twenty-one (21) days prior to the event move-in:

The display and operation of any unusual electrical, mechanical or chemical device that may present a hazard. The device, its application and the operation must be approved the Fire Marshal. The display or operation of any heater, barbecue, open flame, candles, lamps, torches, etc.

The use or storage of flammable liquids, compressed gasses or dangerous chemicals as determined by the Fire Marshal. The display or operation of a laser. A permit is required from Orange County Fire Rescue Department. Proper notification to the Florida State Bureau of Radiation is required. (See previous page for laser regulations and restrictions.) Any pyrotechnics, fireworks or special effects display or process. Any unusual use of a motorized vehicle inside an enclosed structure. Any special cooking requirements, including cooking inside of ballrooms, convention areas and/or display areas.

Parking Fees and Parking Facilities

The OCCC charges a parking fee per entry to all users of its parking areas at the prevailing rate on move-in, show and move-out days. Exhibitors receive daily in/out privileges with a valid parking receipt and exhibitor badge—based on space availability. Overnight parking on OCCC property is prohibited. Recreational vehicles (RVs) may use the OCCC’s parking area for parking purposes only.

Parking in the loading dock basin or on dock ramps is prohibited and violators will be towed at the owner’s expense.

Photography

Any attendee of the Show—including exhibitors and/or qualified press—who wishes to photograph or film at the Show is required to check in at the Press Room onsite to sign a waiver and receive authorization upon each day of filming. Photographers and videographers are required to obtain permission before filming and must refrain from filming those who do not grant permission. Show Management reserves the right to refuse entrance to any photographer/videographer. Each attendee of the Show (i) authorizes Show Management (and its officers, directors, officials, employees, agents, contractors and representatives) to photograph and/ or record all or any part of the Show, and (ii) grants Show Management the worldwide, perpetual, royalty free right and license to reproduce, distribute, transmit, publicly perform and publicly display all such photographs and recordings (and any derivative works thereof) in any medium (now existing or hereafter developed).

If you are interested in hiring a photographer to photograph your booth, please contact:

Christie’s Photographic Solutions; 2430 Sand Lake Rd, Orlando, FL 32809 •
photos@christiesphotographic.com • Tel: 407-345-1100 Fax: 407-852-0063

Program Book

As an exhibitor, your company profile is published on the MRO Americas web site, in the official program book and on the MRO Americas Event App. Exhibitors can enter profile information and select industry categories. All changes need to be made by February 23, 2017, or they will not appear in the printed materials. The marketing or primary contact on your account will receive login information to enter or change the profile and select categories.

If you are a returning exhibitor, your profile from last year already appears on the site.

If you are having trouble logging into your account to make changes please contact Allison Gold (allison.gold@aviationweek.com +1-646-233-4425

Program Book Advertising

Expand your company’s presence during the event. Used as a reference throughout the show by all conference delegates, trade show visitors, and exhibitors, the Official Program Book includes the conference agenda, exhibitor and sponsor profiles, floor plan of the exhibit hall, and all special events. Your advertising message will reach all attendees at the show.

Europe/Russia/CIS/Africa/Middle East

Mike Elmes

P: +44 (0)1206 321639

Fax: +44 (0)1206 321259

E: mike.elmes@aerospacemedia.co.uk

All Americas/Canada

Beth Eddy/Mimi Smith

P: +1.561.279.4646

Fax: +1.561.279.4699

E: betheddy@aviationexhibits.com

E: mimismith@aviationexhibits.com

Asia-Pacific

Margaret Chong

P: +65 9736 1722

E: Margaret@accessgroup.aero

Rental Exhibits

Freeman offers a variety of options for rental exhibits. Please visit the Freeman catalog to view the variety of graphics and exhibit options.

Click Here to view the rental exhibits catalog

Return Shipping

• Each shipment must have a completed Material Handling Agreement in order to ship materials from the show. All pieces must be labeled individually.

• To save time‚ complete and submit the Outbound Shipping Form in advance‚ or you may contact the Service Center at show site for your shipping documents.

• The Material Handling Agreement and labels will be processed and available prior to show closing.

• After materials are packed‚ labeled‚ and ready to be shipped‚ the completed. Material Handling Agreement must be turned in at the Service Center.

• Call your designated carrier with pick-up information. Please refer to Quick Facts for specific dates and times. In the event your selected carrier fails to show on final move-out day‚ your shipment will either be rerouted on Freeman’s carrier choice or delivered back to the warehouse at the exhibitor’s expense.

• For your convenience‚ show recommended carriers will be on site to handle outbound transportation.

Please refer to the material handling form for more information.

Rigging Regulations

Rigging Services are an exclusive service provided by the OCCC. The installation/removal of any and all signage, banners, production equipment, etc, which requires attachment to the building or the building infrastructure, (catwalks, hand rails, balconies, etc.), by non-OCCC Rigging Services section personnel, is strictly prohibited.

Extensive planning guidelines concerning rigging services and specific rigging locations can be located on the OCCC website at www.occc.net.

Please consult the OCCC Event Management section and the OCCC Rigging Services section for additional planning details.

The OCCC Rigging Services section can be contacted via the OCCC Event Management section or directly at (407) 685-5555.

You may also click HERE to download the rigging order form.

Orange County Convention Center Exhibitor Rigging information

The OCCC is the exclusive rigging service provider for exhibitors. In order for the OCCC to provide the best possible service to clients, the following rigging guidelines are applicable to all show managers, general service contractors, installation and dismantle companies, exhibitors and exhibitor appointed contractors (EACs).

1. The OCCC is the exclusive provider of rigging services.

2. All rigging must conform to show management rules, regulations, and facility limitations.

3. The use of any type of tape/adhesive for attaching signs, banners, or decorations to the building, walls, or decorative surfaces is not permitted.

4. All equipment, signs, products, etc. must be designed to suspend safely. In some cases, signs may require a structural engineer’s seal of approval.

5. Care must be taken to use only rated rigging hardware when designing, constructing or purchasing such items. All hardware is required to have a working load limit (WLL).

6. Rigging plots, drawings, blueprints or engineer’s certification, when requested, must be submitted to the OCCC Rigging Section a minimum of three weeks (21 days) in advance of the first move-in day for show and must include the location, the dimensions, the height above the floor to the top, and the weight of the suspended item. They must also show booth outline with aisles marked for reference.

7. All points where nylon slings are used will require a steel safety cable.

8. All assembly of equipment, signs, products, etc., is the responsibility of the exhibitor or exhibitor appointed contractor.

9. Any equipment, signs, products, etc. deemed to be unsafe for overhead suspension by the OCCC Rigging Section will not be allowed.

10. A credit card must be placed on file with the Method of Payment form for any additional charges.

11. The OCCC does not accept purchase orders.

12. Actual time and date of rigging may vary during move-in and move-out of your show in order to reduce costs to you.

13. All orders for rigging will be handled in the order in which the paperwork is signed off at the OCCC Exhibitor Services desk or at the discretion of the OCCC Rigging Section.

14. In instances where a definite date and time for rigging services is required, the exhibitor will need to order a dedicated rigging team. The exhibitor will be charged a minimum of four (4) hours up and four (4) hours down times the number of riggers needed.

15. The OCCC’s Rigging Section can be reached by phone (407) 685-5555, via fax (407) 685-5974 or via email (rigging@occc.net) to clarify or assist you with any concerns you have in regards to aerial rigging at the OCCC.

16. The OCCC is not responsible for any rigging items (banners, signs, etc.) left in the booth during move-out if the exhibitor is not present.

Seams:

1. When using cloth material, seams need to be double stitched on the top and bottom.

2. Heat seam is only acceptable when hanging lightweight vinyl drape.

3. If vinyl drape is to be used as a drop down for a sign or banner and includes a bottom batten to attach the foam core, sintra, or cloth/vinyl banner, the OCCC requires double stitching on the vinyl drape due to weight considerations and possible failure of the heat seam.

Adhesive:

1. Adhesive or glue tape is not acceptable due to the tendency of it to come loose under weight.

2. The use of any type of adhesive for attaching signs, banners, or decorations to the building walls or decorative surfaces (inside or outside) is not permitted.

SAFETY TIPS

• Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to you or to others. These objects are not designed to support your standing weight. Be aware of your surroundings.

• You are in an active work area with changing conditions during move-in and move-out. Pay attention.

• Look for obstacles, machinery and equipment that are in use. Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you.

• Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.

• Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes or metal framework provided for your booth. This can cause serious injury or damage to materials.

• We discourage children from being in the exhibit hall during installation and dismantle. If children are present during installation and dismantle, they must be supervised by an adult at all times.

• Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into this category, please contact Freeman to be sure the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements for the transport and handling of the approved materials, since Freeman will not transport or handle them.

• The operation or use of all motorized lifts and motorized material handling equipment for installation/dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC’s). Thank you for your cooperation.

Show Schedule

Friday, April 21

Contractor Move-in 8:00 AM – 8:00 PM

Saturday, April 22

Contractor Move-in 8:00 AM – 8:00 PM

Sunday, April 23, 2017

Exhibitor Move-In 8:00 AM - 8:00 PM

Monday, April 24, 2017

Registration Hours 8:00 am - 5:30 pm

Exhibitor Move-In 8:00 AM - 7:00 PM

Tuesday, April 25, 2017

Registration Hours 8:00 am - 5:30 pm

Tradeshow Hours 1:00 pm - 5:30 pm

Exhibitor Move-In 8:00 AM - 12:00 PM

Wednesday, April 26, 2017

Registration Hours 8:00 am - 5:30 pm

Tradeshow Hours 9:30 pm - 5:30 pm

Thursday, April 27, 2017

Tradeshow Hours 9:30 AM - 2:30 PM

Registration Hours 8:00 AM – 2:30 PM

Exhibitor Move Out 2:30 PM – 10:00 PM

Friday, April 28, 2017

Exhibitor Move Out 7:00 AM - 1:00 PM

Shipping – Showsite

Show Site Shipping Address:

Exhibiting Company Name / Booth # _________

MRO Conference & Expo 2017

C/O FREEMAN

ORANGE COUNTY CONVENTION CENTER - SOUTH BUILDING

9899 INTERNATIONAL DRIVE

ORLANDO, FL 32819-8199

Freeman will receive shipments at the exhibit facility beginning Sunday, April 23, 2017.

Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. If required, provide your carrier with this phone number: (407) 816-7900 Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.

Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.

Download the Show Site Shipping label

Shipping – Warehouse

Please do not ship perishable material to the Freeman Advance Warehouse. Freeman does not provide temperature-controlled storage or shipping services from the Advance Warehouse.

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________

MRO Conference & Expo 2017

C/O FREEMAN

10088 GENERAL DR

ORLANDO, FL 32824

Freeman will accept crated, boxed or skidded materials beginning Friday, March 24, 2017, at the above address. Material arriving after April 17, 2017 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM. If required, provide your carrier with this phone number: (407) 816-7900

Warehouse Shipping

• Freight will be accepted beginning 30 days prior to move-in (beginning, Friday, March 24, 2017)

• Freight must arrive by the deadline (Fees will be applied after April 17, 2017)

• Shipments can be received Monday-Friday

• Crates, cartons, skids, trunks/cases and carpets can be accepted at the warehouse

• Loose or pad-wrapped material must be sent directly to show site

• All shipments must have a bill of lading or delivery slip indicating the number of pieces, type of merchandise and weight

• Freight will be delivered to the booth prior to exhibitor set-up

• All freight should be labeled with exhibiting company name‚ the booth number and the name of the event.

Download the Warehouse Shipping label

Directions to the Freeman’s Marshalling Yard and Warehouse

From Interstate 95

Exit onto Interstate 4, westbound. Take exit # 72, State Road 528, the Beeline Expressway, eastbound. Take exit # 4, Consulate Drive and turn right at the bottom of the ramp. At the traffic light turn right. This is Orange Blossom Trail, southbound. Turn left at the first traffic light, Taft-Vineland Road. Go over the bridge and turn right on the first street on the right, General Drive. The Marshalling Yard is the second driveway on the right.

From the Florida Turnpike

Exit off of the turnpike at exit # 254, Orange Blossom Trail / State Road 441, 17-92. Exit using the south ramp. You will now be on Orange Blossom Trail / State Road 441, 17-92 southbound. Go to the second traffic light and turn left onto Taft-Vineland Road. Go over the bridge and turn right on the first street on the right, General Drive. The Marshalling Yard is the second driveway on the right.

From Tampa

Exit off of Interstate 4 at exit # 72, State Road 528, the Beeline Expressway, eastbound. Take exit # 4, Consulate Drive and turn right at the bottom of the ramp. At the traffic light turn right. This is Orange Blossom Trail, southbound. Turn left at the first traffic light, Taft-Vineland Road. Go over the bridge and turn right on the first street on the right, General Drive. The Marshalling Yard is the second driveway on the right.

Freeman Advance Warehouse / Show Site Marshalling Yard Address

10088 General Drive

Orlando, FL 32824

Advance Warehouse Hours: Monday - Friday 8:00 AM - 3:30 PM

Marshalling Yard Hours: Exhibitor Move-In and Move-Out between the hours of 6:00 AM - 2:30 PM

Please Note: Times will vary on the Show Open and Show Close days.

Please see the Quick Facts for specific show Move-In and Move-out dates and Driver Check-In Deadlines.

All Drivers need certified weight tickets and bill of lading to check - in at the marshalling yard or advance warehouse.

Certified weight tickets can be obtained at:

Acme Truck Stop

9565 S. Orange Blossom Trail

Orlando, FL 32837

(407) 240-4669

Truck Stop Hours of Operation:

Monday - Friday - 6:00 AM - 11:00 PM

Saturday - Sunday - 8:00 AM - 11:00 PM

Shipping – Non-USA

TWI has been appointed as the official international Freight Forwarder for delivery of international shipments destined for MRO Americas 2017. TWI is pleased to coordinate the customs and delivery of your international shipment destined for this event. The following pages list important information regarding shipping documents, deadlines, and fees, and information from our customs broker pertaining to customs clearance of your exhibition materials into the United States.

TWI IMPORT SERVICES CONTACTS:

Elli McKinnon emckinnon@twigroup.com

Laura Kaolkao@twigroup.com

TWI Import Services

4480 South Pecos Road

Las Vegas, NV 89121

Tel: +1 (702) 691-9000

Smoking Policy

Per the Florida Clean Indoor Air Act (FCIAA), smoking is prohibited inside the facility at either building. Smoking is also strictly prohibited during any show move-in or move-out activity. Exterior smoking areas have been designated for those exhibitors who require dock access for smoking. In addition, there are designated smoking areas located outside the buildings, at various locations, for guests to enjoy smoking.

Two-Story Booths

Any exhibitor planning to utilize a two-story booth is required to submit two (2) accurately scaled floor plans and two (2) lists of materials to be used in the construction (supplied by a licensed architect and/or structural engineer) to Aviation Week Events sixty (60) days prior to the event. (Allison.gold@aviationweek.com)

Guidelines for Multi-Level Exhibits & Covered Booths Over 300 Square Feet

The definition of a Multi-Level Booth is to construct a level or tier atop an exhibit or portion of an exhibit, with the intention of being occupied by one or more persons.

Multi-Level Booths, regardless of square footage, and Covered Booths exceeding 300’ require additional approval and fire watch preparations prior to their acceptance on the exhibit hall floor by the OCCC.

In accordance with the State Fire Marshal’s office, please review the following guidelines for compliance with the requirements of the Life Safety Code (NFPA 101), as adopted by Florida Administrative Law, State Fire Marshal’s Rules and Regulations, Chapter 4A-3, and the Standard Fire Prevention Code as adopted by Orange County, Florida.

Multi-Level Exhibits Guidelines Planning Notes

Plans for Multi-Level Booths must be submitted and reviewed by the OCCC Event Management section and the Orange County Fire Rescue Services Department prior

to their construction on the show floor.

Plans for Multi-Level Booths must be submitted with the following information

show name and dates; exhibitor’s name and assigned booth number; directional information; and maximum exhibit height within the booth.

Send two copies of scaled, signed and dated Multi-Level Booth plans, (with front and

side elevations), by a registered architect or engineer to:

Attn: OCCC EM Name/Sales Marketing & Event Management Division

Orange County Convention Center Orange County Convention Center

P.O. Box 691509 9860 Universal Boulevard

Orlando, Fl. 32869 Orlando, Fl. 32819

Use For All Use For All

Personal Correspondence/Letters Express Deliveries

All Multi-Level Booth construction materials and decorative materials must be noncombustible or limited combustible (flame-retardant). If requested, certification of flame-retardant treatment and possible samples must be submitted to Orange County Fire Rescue Services Department for review, prior to booth construction. It is highly recommended that these certifications also be available while on site in the hall.

Guidelines for Multi-Level Exhibits – Regardless of Square Footage and Covered Booths

Over 300’

1. Exhibits with an enclosed room or occupied second story must post notice at the bottom of the stairway, indicating maximum permitted occupancy (or total permitted weight load of the second level).

2. If second level is to be occupied and greater than three hundred (300) square feet, two (2) stairways are required, remote from each other. If second level is to be occupied and less than three hundred (300) square feet, one (1) set of stairs is permitted. All stairs must be a minimum of three (3) feet in width, equipped with a handrail on at least one (1) side and constitute a “straight run” or be “squared off.” Spiral stairs or winders are not permitted.

3. Exhibitor must provide a portable fire extinguisher for each level or each covered exhibit or structure. At least one (1) 2A40BC portable type fire extinguisher must be provided. Fire extinguishers must be mounted in a visible location, near exit doors, and be accessible at all times.

Multi-Level Exhibits & Covered Booths Over 300 Square Feet Fire watch or extinguishing system is required.

At least (1) 2A40BC fire extinguishers must be provided.

At minimum, (1) set of stairs required.

A second set of stairs is required for multi-level exhibits greater than 300 square feet.

All booths to be constructed as required by applicable codes and standards.

Required Firewatch Personnel

The Orange County Fire Rescue Department requires firewatch personnel for the following:

• All multi-level exhibits (regardless of the square footage) and

• All other covered exhibits exceeding three hundred (300) square feet.

The exhibitor is required to order firewatch personnel through OCCC Event Management no less than two (2) weeks before the show moves in. Firewatch is required for the following:

a. For all multi-level exhibits (regardless of the square footage) and all other covered exhibits exceeding three hundred (300) square feet.

b. On all show days

c. Beginning one half (1/2) hour prior to show opening and ending one half (1/2) hour following show closing. Firewatch personnel are charged at the prevailing rate.

To place a firewatch order, contact OCCC Event Management,

phone: (407) 685-9882 or

fax: (407) 685-9866.

Multi-Level Exhibits — 299 sq. ft. or Less

• Firewatch or Extinguishing System Required

• Minimum 1 Stair Required

• All Booths to Be Constructed as Required by Applicable Codes and Standards

Multi-Level Exhibits — 300 sq. ft. to 900 sq. ft.

Maximum Allowed

• Firewatch or Extinguishing System Required

• Minimum 2 Stairs Required

• All Booths to Be Constructed as Required by Applicable Codes and Standards

Scooter Rental

Scooter and Wheelchair Rental Call Scootaround toll-free at: 1-888-441-7575 www.scootaround.com Rentals available for pickup at FedEx Office locations.

Vehicle Display Guidelines

Motorized vehicles within the exhibit halls are permissible, provided that each vehicle can be defined as a vehicle that is propelled by an internal combustion engine using a Class I or Class II fuel, such as, but not limited to automobiles, trucks, motorcycles, aircraft, watercraft and lawnmowers.

When placing motorized vehicles inside an assembly hall or exhibit, occupancy consideration must be taken into account regarding exits and exit access, so that these areas remain free of any obstructions, thereby ensuring a clear path for emergency egress.

Vehicles must be positioned prior to the opening of an event to the public. Each vehicle will be subject to inspection for compliance with the following items:

• All fuel tank openings shall be locked and sealed to prevent escape of vapors.

• Fuel tanks may not contain more than one-half capacity or ten (10) gallons of fuel whichever is less.

• At least one battery cable must be removed from the batteries used to start the vehicle engine. The disconnected battery cable must be taped.

• Batteries used to power auxiliary equipment are permitted to be kept in service.

• Fueling or de-fueling of vehicles is prohibited.

• Vehicles may not be moved during show hours.

• Vehicles, boats and similar exhibited products with over 100 sq. ft. of covered area must be protected with a listed smoke alarm.

What’s New at MRO Americas 2017

GSE

Aviation Week is excited to introduce the GSE Zone in 2017!

The largest MRO conference and exhibition has expanded its footprint to now include content dedicated to ground support. The GSE Zone is the area of the MRO Americas Conference & Exhibition that focuses exclusively on the equipment and services used to support the operations of aircraft while on the ground.

Suppliers and service providers will include companies involved in ground power operations, aircraft mobility, and cargo/passenger loading operations. Through a selection and sponsorship process, emerging and established GSE providers will present on the latest capabilities, best practices and products that are changing and revolutionizing the landscape of ground support.

Connect with GSE experts and the companies that provide solutions and services for your business operations. This is your opportunity to participate in focused conversations around GSE, get hands-on with products and tools and find suppliers.

The GSE Zone is included with your MRO Americas pass and will provide a forum for sharing experiences and energizing the industry.

IT

IT has always been an integral part of MRO Americas! Now it gets its own zone! Welcome to MRO Americas IT Zone!

The MRO IT Zone will deliver products, services and best practices for effective maintenance technology that streamline critical operational needs.

Visit the IT Zone for:

• Strategies and tactics for combating your current IT challenges and preparing for the future

• Best practices from airlines and MRO organizations

• A neutral environment to discuss customer needs and availabilities

• Information to simplify MRO technologies and systems

Find the right IT systems to fit your existing procedures, systems, and equipment! Experience product demonstrations first-hand and take advantage of one-to-one face time to get all your questions answered.

The IT Zone is included with your MRO Americas pass and will provide a forum for sharing experiences and energizing the industry.

Military

Back with the support of the Logistics Officers Association (LOA), Aviation Week Network is proud to announce the return of MRO Military in 2017!

MRO Military will look at defense sustainment and provide market analysis on the status and trends of the MRO and aviation industries, including challenges and opportunities for the future. Over the two day symposium, speakers will review:

• MRO Military Forecast

• Tech Insertion in Military MRO

• Additive Manufacturing

• Resiliency in the Supply Chain

• Improving Performance

Special Feature: MRO Military Defense Needs Collaboration

Using a roundtable format, military MRO & sustainment leadership will lay out their pain points, problems and concerns. The military leaders will then leave the room and industry executives will be encouraged to take off their corporate badges and work on the various issues coming up with their best solutions and thinking for the benefit of the military. In the end, the military leaders will return for a report out on findings and recommendations.

MRO Americas University

Aviation Week Network and JDA Aviation Technology Solutions Announce MRO Americas University at MRO Americas, April 24, 2017 in Orlando

Training is the one of the quintessential components for ensuring aviation safety and qualifications. Nearly every aspect of the commercial aviation industry is involved in some type of training. MRO Americas has tremendous opportunity to provide professional development and educational opportunities at its annual conference and exhibition and now through the introduction of the MRO Americas University.

The MRO Americas University is distinctive in its ability to clearly present important issues to those working in the MRO industry and provide current and comprehensive information that MRO professionals can use for more effective decision-making in a rapidly changing work environment.

Three training courses will be available on Monday, April 24, 2017. Attendees may register for the courses by selecting any of the registration category options. The courses can be added during step 3 of the registration process.

Wifi

The OCCC has an extensive WiFi network that can be accessed from your personal computer, smart phone or tablet. The OCCC Free WiFi service IS complimentary in all public spaces and provide you with valuable information that can be used for everything from finding your way around the buildings to parking rates and locations. Additional wireless services are available in the meeting rooms and exhibit halls for a fee. If you have any problems accessing the WiFi network while at the OCCC please call 888-614-2637.