2023 MRO Americas Exhibitor Resources

Welcome to the MRO Americas Exhibitor Resource Center.

For complete information and policies regarding MRO Americas, please download the Exhibitor Manual. Please share this manual with your contractors. 

If you need immediate assistance or have questions, please contact:

Allison Gold
Senior Manager, Events
+1-718.501.7675
[email protected]

Anita Joyce Wright
Associate Manager Events
+1-718.730.3192
[email protected]

Take advantage of discount pricing by ordering online at FreemanOnline by March 20, 2023. Using the enhanced Freeman Online, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you've come to expect - before, during and after your show.

To place online orders you will be required to enter your unique Username and Password. If this is your first time to use Freeman Online, click on the "Create an Account" link. To access Freeman Online without using the email link, visit FreemanOnline.

If you need assistance with Freeman Online please call Exhibitor Support at (888) 508-5054.

 

Exhibitor Move-In
Saturday, April 15 1:00 PM - 7:00 PM 600 sqft and larger and double decker booths only
Sunday, April 16 8:00 AM - 8:00 PM All Exhibitors
Monday, April 17 8:00 AM - 6:00 PM All Exhibitors
The exhibition will be open for visitors
Tuesday, April 18 9:30 AM - 5:30 PM  
Wednesday, April 19 9:30 AM - 5:30 PM  
Thursday, April 20 9:30 AM - 1:00 PM  
Registration Hours  (Registration will take place in the Registration Hall at the international Blvd. Entrance)
Monday, April 17 8:00 AM - 6:00 PM  
Tuesday, April 18 7:30 AM - 5:30 PM  
Wednesday, April 19 7:30 AM - 5:30 PM  
Thursday, April 20 8:00 AM - 1:00 PM  
Exhibitor Breakdown
Thursday, April  20 1:00 PM - 9:00 PM  
Friday, April 21 7:00 AM - 1:00 PM  

FREEMAN EXHIBITOR SERVICE HOURS 

The Freeman Exhibitor Services team will be available from 8am - 5pm from the first day of Exhibitor Move-in to the last day of Exhibitor Move-out. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.

Coming soon!

All attendees, exhibitors/sponsors/visitors/speakers/etc. need to be registered as attendees for the event. Exhibitors need to be registered as exhibitors (not visitors) to have access to the exhibition hall during setup periods.

Exhibitor Appointed Contractors (EACs)/Stand Builders

All contractors, suppliers, and vendors are required to complete the EAC form https://fs2.formsite.com/AW-Events/form58/index.html

Upon arrival at the convention center, security will provide bracelets to all contractors that have completed the EAC forms.

IMPORTANT: Worker Identification System

The Georgia World Congress Center Authority (GWCCA) utilizes the Worker Identification System (WIS) badging program launched by the Exhibition Services and Contractors Association (ESCA) in 2009.

All Contractors, suppliers and vendors are required to have the approved credentials to access the Georgia World Congress Center (GWCC).

There isn’t an enrollment fee for the program, but there is a fee for badges. For questions and to register, please list http://wis.esca.org.

Allow 7-10 days from receipt of order and payment to receive badges.

For more information about WIS, download the flyer.

GWCC ACCESS Points

All contractors are required to enter the facility at the designated Employee Entrance in Building B. Level 1 off of Magnum Street.

Parking is available in the Red Deck and access from the deck or from International Blvd to the employee entrance is available via the Red Deck elevators to Level 2.

All contractors will be required to scan WIS badges upon entering the GWCC. Those who are not in compliance with badge policies will not e allowed access to the GWCC. This includes those with expired badges.

Exhibitor Event Badges

Visit https://mroamericas.aviationweek.com/en/register2023/Exhib_reg.html to register your team. Exhibitors who would like to attend conference sessions may also purchase discounted conference/session badges by choosing either Exhibitor All Access or Exhibitor/Individual Sessions. You will need a promotion code in order to receive your discount, please contact Virginia Gongora to get the code at +1.347.751.8692 or [email protected].

Booth personnel is unlimited at the MRO events.

Please refrain from setting meetings and inviting customers to your booth during set-up hours. They will not be permitted in the exhibit hall with visitor badges.

Registration Hours 

(Registration will take place in the Registration Hall at the international Blvd. Entrance)
Monday, April 17 8:00 AM - 6:00 PM
Tuesday, April 18 7:30 AM - 5:30 PM
Wednesday, April 19 7:30 AM - 5:30 PM
Thursday, April 20 8:00 AM - 1:00 PM

The Georgia World Congress Center Authority integrates green initiatives campus-wide. The convention center is the largest LEED Gold certified convention center in the world, Centennial Olympic Park is the largest urban green space development in the last two decades, Mercedes-Benz Stadium is the country’s first LEED Platinum certified professional sports stadium, and the Savannah International Trade and Convention Center is proudly LEED Gold certified. We work closely with our hosts to improve the environmental and social impacts of their events.

Sustainable Exhibits

Better Stands

Informa Markets is committed to running sustainable, socially responsible events that have a limited impact on the environment. Like all industries we are looking for ways to reduce our carbon footprint and the amount of waste our events produce. Disposable, single-use stands, which make up the bulk of a typical show floor, have a detrimental impact on the environment, both during construction and removal. Better Stands will target disposable stands replacing them with higher-quality reusable structures made with sustainable materials. To reduce environmental impact, mitigate health and safety risks and maximize build and breakdown times we have some suggestions to consider during stand design and construction.

What is encouraged?

What is discouraged?

All core elements i.e. walls, archways, counters etc. should be constructed with reusable materials e.g. system build or stock panels.

The use of MDF panels or similar.

The stand structure should be prefabricated and ready to assemble onsite.

The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters etc.

Floor flats and system floors should be cut to size before coming onsite and be recyclable and/or reusable.

Construction of any stand components from single use materials.

LED lighting

The use of incandescent light bulbs.

The use of recycled carpet, Eco vinyl flooring, other floor coverings.

The use of non-recycled carpet, PVC vinyl flooring, other floorcoverings.

Additional Tips for Sustainable Exhibits:

Booth Structure:

Option 1 Multiple Use Use Forest Sustainable Certified (FSC) wood to build your booth and crates.Get creative! Design your booth with a small shipping footprint to minimize carbon emissions. Freeman’s eye-catching stretch- fabric booth designs pack up small (and light!) for shipping.

Option 2 One-time Use Rent locally from nearby Freeman offices to reduce both shipping costs and carbon emissions.

Carpet:

Option 1 Rent rather than buy carpet to save on shipping, cleaning, and storage. Freeman Classic carpet can be reused at least four times.

Option 2 Use darker-colored carpet, which is easier to reuse and recycle. Freeman Classic dark- colored carpets are made of 20-50 percent recycled content.

Shipping

  • Online + before deadline = better bottom line. Take advantage of early-bird pricing and consolidate shipping when ordering supplies.
  • Choose reusable shipping padding. Avoid packing peanuts and foam plastic materials that never decompose.
  • Ship early. Use the 30-day policy to ship materials to the Freeman advance warehouse.

Graphics

Option 1 Multiple Use. Print on a durable substrate without dates, event names, or locations.

Option 2 One-time Use. Print on 100 percent recyclable materials like Freeman Honeycomb and Smartbuild Eco, which are just as cost-effective as PVC.

Energy

  • Use Energy Star-rated equipment for audio-visual equipment and monitors.
  • Power down. Turn off equipment at the end of each day.
  • Light up your booth with CFLs, LEDs, or other energy-efficient lighting.

Train Your Team

Educate your installation and dismantling teams about recycling and donation processes.

Outbound Shipping

  • Pack in, pack out. Leave no traces on show site.
  • Join a caravan. If you’re shipping directly to another show, ask Freeman Transportation about joining a caravan to your next show.

Leftover Materials

  • Remember to label. Clearly label recyclable leftover material for disposal.
  • Donate the rest. Ask the Freeman Exhibitors Services desk about local donation programs.

TYPICALLY* DONATE-ABLE

  • Furniture: Purchased items
  • Home furnishing: Décor
  • staging materials
  • Unused raw materials: Plywood, subflooring, non-laminate wood
  • Flooring: 100 square feet of flooring. Excludes carpet.
  • Left over giveaways: Pens, pads of paper, sunglasses, USBs, etc., left over in your promotional giveaway

TYPICALLY* RECYCLABLE

  • Cardboard: Used for signs or shipping boxes
  • Glass: Green, brown, clear
  • Plastics: Shrink-wrap or plastic banding used to secure shipments; water/soda bottles; plexiglass
  • (acrylics) clear, smoked, or tinted; Visqueen used to protect flooring
  • Metal: Aluminum cans/
  • steel banding
  • Paper: Fliers, brochures, programs, tickets, office paper, newspaper, magazines, paperboard
  • Wood: Non-laminate wood

GWCC

The Georgia World Congress Center Authority integrates green initiatives campus-wide. The convention center is the largest LEED Gold certified convention center in the world, Centennial Olympic Park is the largest urban green space development in the last two decades, Mercedes-Benz Stadium is the country’s first LEED Platinum certified professional sports stadium, and the Savannah International Trade and Convention Center is proudly LEED Gold certified. We work closely with our hosts to improve the environmental and social impacts of their events.

Each 10’ x 10’ booth will be set with 8’ high black and gray back drape and 3’ high black side drape. Booths 300 sqft or less will receive a 7” x 44” identification sign. Booths larger than 300 sqft may receive a 7” x 44” identification sign upon request.

Please Note: Masking Drape is required for all unfinished booths; payment is the responsibility of the exhibiting company. Please see the Furnishings Brochure and Order Form for more information.

All booth designs for MRO Americas are required to adhere to IAEE guidelines. Below, is a summary of those guidelines. All exhibits must comply with the standard (IAEE) Guidelines for Display Rules & Regulations. Please refer to the Display Rules & Regulations if you are not familiar with them.

Download the display rules

Stand plans for Space only and In-line booths

  • Any exhibitor doing a custom build, must submit complete plans as indicated above.
  • Due to the increase of custom built booths in inline spaces, ALL exhibitors in 10x20 or larger inline booths must submit plans. if you are not building anything in your booth, please send an email to confirm. For example, if you are bringing in furniture and a pop-up banner.

All Island and 10 x 20 or larger booths must submit their design to Allison Gold at [email protected] or submit online https://fs2.formsite.com/AW-Events/form91/index.html . The deadline for stand design submissions is February 23, 2023.

BACK DRAPE COLOR

Gray/Black

EXHIBIT HALL CARPET

Your exhibit area is not carpeted. The aisles will be carpeted in midnight blue.
Flooring is required.

Freight: About Material Handling

As the official service contractor, Freeman is the exclusive provider of freight services. Material handling includes unloading your exhibit material‚ storing up to 30 days in advance at the warehouse address‚ delivering to the booth‚ the handling of empty containers to and from storage‚ and removing of material from the booth for reloading onto outbound carriers. It should not be confused with the cost to transport your exhibit material to and from the convention or event.

You have two options for shipping your advance freight — either to the warehouse or directly to show site.

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________
MRO Americas 2023
C/O Freeman
841 Joseph E Lowery Blvd NW
Atlanta, GA 30318

Freeman will accept crated, boxed or skidded materials beginning Thursday, March 16, 2023, at the above address. Material arriving after April 10, 2023 will be received at the warehouse with an additional after deadline charge. Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108” H x 93” W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (888) 508-5054.

Show Site Shipping Address:

Exhibiting Company Name / Booth # _________
MRO Americas 2023
C/O Freeman
Georgia World Congress Center
285 Andrew Young International Blvd NW
Atlanta, GA 30313-1591

Freeman will receive shipments at the exhibit facility beginning Saturday, April 15, 2023. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (888) 508-5054.

Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form for charges for the service.

Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.

All exhibitors are required to carry sufficient insurance coverages for this event.

Exhibitors shall, at its own expense, secure and maintain for the entire duration of the Event (move-in through move-out), the insurance listed below. All such insurance shall be primary of any other valid and collectible insurance of Client and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with Client’s obligations under this Condition.

(a) Workers’ compensation and employer’s liability insurance complying with the laws of the state in which the Event is being held;

(b) Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products and liquor liability (if applicable); and

(c) Automobile Liability insurance (required if bringing automobiles into the Venue) with limits not less than $500,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators.

The Client’s Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insureds: (i) Organizer and each of its direct and indirect subsidiaries and other affiliates and (ii) the Venue. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies, satisfactory to Organizer, shall be promptly furnished to Organizer. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days’ advance written notice to Organizer. The Client shall obtain a waiver of subrogation from the carrier of each policy described above and the carrier of each other policy that provides fire, explosion or any other risk coverage insuring the Client’s property, in each case releasing in full such carrier’s subrogation rights.

Since many international policies aren’t valid in the United States, all international exhibitors are required to obtain insurance through ExhibitorInsurance.com, the designated insurance provider for the Event. Coverage is subject to underwriting review; Client must review the Ineligible Risks to ensure coverage. Clients may be eligible to opt out of this coverage by providing a valid Certificate of Insurance satisfactory to Organizer with the necessary coverages.

Your COI must include the following:
Producer:
Exhibitors Insurance company & their address:
Insured:
The exhibitor & their address:
Contact info
Insurer(s) affording coverage:
See requirements above
Type of Insurance
Policy number
Effective Dates: Must include all move in and move out days
Limits
Description of Operations/ Locations/ Vehicles:
Additionally Insured: Must include Informa Media,
Aviation Week Network, Freeman (general contractor), and the Georgia World Congress Center Dallas, their agents, directors, and employees
Certificate holder / address of certificate holder: Informa Media - 605 3rd Avenue, NY, NY 10158
Authorized Representative Signature

The Certificate of Insurance can be submitted via the EAC form, or sent directly to
[email protected].
https://fs2.formsite.com/AW-Events/form58/index.html
https://www.exhibitorinsurance.com/pub/srch/?e=MROAM2023